Deleting or Terminating an Employee

Deleting an employee is not possible. However, an employee can be terminated. The deletion or removal of a terminated employee record is processed by the Reorganise Master Files window and is subject to a cut-off date.

There are four methods in terminating an employee:

1. Time Entry - Overrides window in the Payrun; The employee's pay for normal work hours and termination payments can be processed at the same time by entering the Termination Date and Reason Code. The employee's record is updated and the status changed to Terminated.
2. The Enter Express Payments window can be used for immediate terminations. The payment may be entered and processed so that the employee's termination pay is paid immediately. The details are passed to the payroll as a prepayment.
3. Time Entry - Prepayments/Rebanks window in the Payrun; This method is used only if the employee has already received payment and the year to date figures in their YTD Gross Tax Net window needs to be updated.

4. Termination Wizard - Work flow-based termination that guides a user through a series of windows related to termination processing; This workflow allows the user to terminate and pay an employee outside payroll processing.
   Time Entry transaction for termination pay for unused leave can be calculated and entered manually or the Termination module can perform the calculations and generate the transactions.
5. Terminate Pay. This method is suitable only if there is no termination payment involved. This could be for terminating a casual employee who has not worked for a period of time and does not receive any pay on termination.

 

• A Payment Summary for Terminated employees can be produced at any time of the year. Once the Payment Summary is produced, payrun transactions cannot be processed for the terminated employee.