Employer Information

This window is only relevant if using electronic reporting with the Australian Taxation Office (ATO), and is used to input address, contact and tax details of the employer.

Address and Contact details of each entity within your organisation that has been issued with an ABN are required.

Prerequisites

Rules and Guidelines

  • The ATO will not accept data by magnetic media unless it complies with their requirements. When entering details be aware of the following formatting rules:
Name & Address Fields Accepted characters for
all Name & Address Fields		 Not accepted characters for
all Name & Address fields

Business Name

Trading Name

Contact Name

Company Address Line 1 , 2

Suburb Town

A to Z (including lower case characters)

0 to 9 (all numbers)

() (brackets)

Space (space)

& (ampersand)

/ (back slash)

' (apostrophe)

" (double quotes)

- (hyphen)

. (full stop)
  • space at the beginning of the line
  • 2 spaces between words

 

Telephone and Fax Fields Format for Land Line Numbers Format for Mobile Numbers

Contact Phone

Contact Fax

02 123 45678

  • 02<space> 1234 <space> 5678
    brackets are not allowed
  • single spaces after the area code and after the first 3 digits of the phone number

0412 123456

0412 <space> 123 <space> 456

  • brackets are not allowed
  • single code and after every 3 digits

 

  • Any errors in this data will be reported at the end of the financial year when the Payment Summaries are processed.

  • We suggest that you check the Single Touch Payroll Health Check screen for valid records entered on this screen.

  • STP uses the combination of Level 1 Code, Level 2 Code, ABN, and Branch Number. Each unique record will have its own file created for STP reporting.

Field Information

Select the company from the drop-down.

The associated state, only if applicable.

The specified company's ABN or WPN numbers.

  • This number is issued by the Australian Business Registrar and is an 11 digit number.
  • This number contains an algorithm to check its validity.
  • The Validation button is used to check the number.
  • If the entered ABN is not valid, running the Payment Summary Print Parameters will cause an error message ABN/WPN is in error to be printed for every employee in the PAY26ERR Payment Summary Error Report.

 

Note: If Single Touch Payroll (STP) is Activated/Submitted/Generated, this field is no longer editable. Changing as well as deleting are no longer allowed.

This refers to the branch number of an organisation. Branch Numbers are issued to organisations that sub-divide their activities to deal with their tax obligations.

This is used if the ABN is applicable to more than one branch of an organisation. It is a three-digit number that identifies the branch of the organisation.

  • If a branch number was not supplied, this field must be set to 001.
  • If you have a Withholding Payer Number, this field must be zero filled 000.

 

Note: If Single Touch Payroll (STP) is Activated/Submitted/Generated, this field is no longer editable. Changing as well as deleting are no longer allowed.

This refers to a company that meets the start-up conditions as defined in Div 83A of the Income Tax Assessment Act of 1997 or the relevant legislation.

The valid values in this field include 'Y' (Yes - start-up business) and 'N' (No - non-start-up business).

The Business Name must not have any leading blanks and there cannot be more than one space between words.

  • The Business Name format must follow the rules in the Name and Address Format Rules.

 

The Company's Trading Name must not have any leading blanks and there cannot be more than one space between words.

  • The Company Name format must follow the rules in the Name and Address Format Rules.

 

 

The Company Address line 1, 2 and Suburb must not have any leading blanks and there cannot be more than one space between words.

  • The Company Address Information format must follow the rules in the Name and Address Format Rules.

 

Enter the city or suburb of the company's address.

Enter the State and/or Territory of the employer's address.

Select from the drop-down the country of the address.

If Company Address line 1 contains information this field becomes mandatory.

If the postcode is that of an overseas address, this field must contain 9999.

 

The name of the person in your Company who is to be contracted with queries.

  • The Contact Name format must follow the rules in the Name and Address Format Rules

 

This is the employer's contact phone number.

This is a signatory name of up to 14 characters to be printed on each Payment Summary.

This populates the Signature of Authorised Person found at the bottom of the Preceda STP Summary.

  • This must have approval to print a signatory name on the Payment Summary from the ATO.

 

This is the description of the Position held by the person in the Signature Name field.

This field is used to provide a valid email address for the nominated contact.

The ATO can communicate with clients using email and it is expected that some correspondence to intermediaries or reporting parties (e.g. certain processing inquiries and general correspondence) may be issued this way.

 

Ticking this check-box will set the Company selected to not submit the STP reporting data to the ATO.

Likewise, ticking this field will disable all the other fields in the Single Touch Payroll section.

Any existing values from the other fields are retained but will not be used.

Ticking this check-box will allow you to override the default options from the Single Touch Payroll Configuration screen for Single Touch Payroll Gateway field and the Payrolls are run by radio buttons.

Unticking this field, the remaining items are disabled and the values from the Single Touch Payroll Configuration screen are shown in the disabled fields.

Indicate if you are going to use Preceda Gateway or a Third-Party Gateway.

By default this is set to Preceda Gateway. If you use a Third-Party Gateway, it is your responsibility to download the file and deliver it to the Australian Taxation office (ATO).

Indicate who will process the STP Submission.

This option is selected by default. Leaving this ticked means that an employee of the company is submitting the STP Reports to the ATO.

 

Selecting this option means that a Business Intermediary is submitting the STP Reports to the ATO. A Business Intermediary is an employer who sets up a business appointment via the ATO Access Manager and is recognised as the Agent for Tax Purposes with the ATO.

Selecting this option displays the four mandatory fields.

This refers to the Business Intermediary's contact name.

This field is enabled and becomes mandatory when the option Business Intermediary is ticked.

This refers to the Business Intermediary's email address.

This field is enabled and becomes mandatory when the option Business Intermediary is ticked.

This refers to the Business Intermediary's phone number.

This field is enabled and becomes mandatory when the option Business Intermediary is ticked.

This refers to the Business Intermediary's Australian Business Number (ABN).

This field is enabled and becomes mandatory when the option Business Intermediary is ticked.

 

Selecting this field means that a Registered Agent is submitting the STP Reports to the ATO. A Registered Agent is a third-party authorised to submit Single Touch Payroll to the Australian Taxation Office.

Selecting this option displays the five mandatory fields.

This refers to the Registered Agent's contact name.

This field is enabled and becomes mandatory when the option Registered Agent is ticked.

This refers to the Registered Agent's email address.

This field is enabled and becomes mandatory when the option Registered Agent is ticked.

This refers to the Registered Agent's phone number.

This field is enabled and becomes mandatory when the option Registered Agent is ticked.

This refers to the Registered Agent's Australian Business Number (ABN).

This field is enabled and becomes mandatory when the option Registered Agent is ticked.

This refers to the Registered Agent's number.

This field is enabled and becomes mandatory when the option Registered Agent is ticked.