ESS Leave Modification

This window displays ESS leave transactions that have been stored as a result of the employee being paid by the Each Pay method.

Prerequisites

Rules and Guidelines

  • This window allows Managers and Payroll to adjust any outstanding hours remaining due to changes in base hours that may occur from the time the leave application (using Each Pay option) is approved to the time that it is fully processed and or paid across multiple pay cycles.
  • If the entire leave application date range is imported and processed within the same payrun cycle, there will be no outstanding hours available to be adjusted. A possible workaround would be to delete the record at the Time Card Entry stage and re-enter as a manual entry or have the ESS user re-apply for leave.
  • Where the base hours have been changed between the ESS user submitting their leave application, but before the leave application is approved, this window cannot be used to adjust outstanding hours as any record which has not been approved will not be displayed. Therefore a Manager will have to decline the leave application and have the ESS user re-apply.
  • All Approved leave application records will be displayed. The outstanding hours can be maintained.
  • Leave Application with a status of Cancelled or Declined will not be displayed.
  • If the Display Leave Payment field (found in the Self Service Options window) is E or Y and the employee has chosen Each Pay will only display the leave to be processed.

Field Information

This field displays the first date of leave.

This field displays the last date of leave.

This field displays the date the employee returns to work.

This field displays the type of leave requested, e.g. annual leave, sick leave etc.

This field displays the current status of transactions imported from ESS:

  • Request Submitted
  • Approved
  • Declined
  • More Information Required
  • Information Provided
  • Processed
  • Declined - Payroll
  • Future Use
  • Cancelled
  • Import to Payroll
  • Partially Declined
  • Partially Paid/Declined
  • Partially Paid/Cancelled
  • Paid
  • Partially Paid

 

This field displays the number of hours that the employee has applied for in total.

This field displays the number of hours that have already been paid.

Hours Applied (minus) Hours Paid (minus) Hours Imported (minus) Hours Cancelled/Declined = Hours Outstanding

This field displays the number if hours that have been declined by a manager.

This field displays the number of hours cancelled by the ESS user.