Hire Rules

This window is used to setup the following data in the Hire process:

  • the minimum age rules for hiring an employee; and
  • the length of the employee ID number, and have it automatically generate the employee ID number based on the specified starting number during the Hire process.

Prerequisites

Rules and Guidelines

  • These rules are then used by the Hire Process to check an employee's age on hire and issue a warning or error depending on the setting defined.

Field Information

Specify the minimum age for a warning to appear during the Hire Process.

A warning does not stop the hiring of an employee.

Specify the minimum age for an error to appear as part of the Hire process.

  • This error will stop the hiring of an employee.
  • The following steps must be taken for this function to operate correctly.
    • A date of birth must be entered into the employee's record.
    • Set field number 16 in the Field Numbers window to make the Date of Birth Mandatory.
    • Program Control option DOBVL to setup the correct Date of Birth validation.
    • The value set in the "Minimum Age - Error" field must be less than the value entered into the "Minimum Age - Warning" field

     

Specify if the system will auto generate the employee's ID Number or not.

Code Description
Y Begin auto generating the ID Number from the value entered in the Last ID Number Auto Generated field.
N

The Last ID Number Auto Generated field cannot be accessed.

  • If a starting ID Number is to be defined in the Last ID Number Auto Generated field, this field must be set to N.
  • This will give access to the Last ID Number Auto Generated field, where the starting ID Number can be entered.
  • Once the starting ID number has been entered and saved, change this value to Y, this will allow the system to begin the auto generation of the ID number based on the value entered into the Last ID Number Auto Generated field.

Employee number can start at zero with a maximum of six digits.

The Auto Generate ID Number also applies to employees created via Mapper, and if the mapper file contains an ID Number (where this field is set to Y), it will be rejected with the error message: "ID Number is invalid. ID Number should be auto generated".

This is the last ID Number that was automatically generated.

When Prevar *PP_SBR is set to 'Y', this field is editable. When *PP_SBR is set to 'N', this field defaults to 'F' and becomes non-editable.

Your selection to this field (whether F - File or S - SBR) will flow through to the Method field of the Tax File Number Declaration screen.

This option sets the default Change Reason that is allocated to the Position field in the Position History screen when a new hire is created.