Payroll - General Ledger

The Preceda General Ledger Interface is an optional module of the Preceda payroll system. It provides a means of posting employee pay components, leave liability movements, salary and wage accruals, and related oncosts to your General Ledger system. The interface caters for a number of different General Ledger Systems. Before the General Ledger will run, it must be activated. Refer to the Installing Peripheral Systems chapter of the System Administration Guide for details.

A brief outline of the main tasks involved in establishing and using the General Ledger Interface follows:

Set Up

• Activate the Preceda General Ledger Interface.
• Set the Preceda Variable option *PEOPLE_GLOPTIONS to reflect the type of interface file to be created.
• Ensure that the Include in Costing field in the relevant Hours Type and Allowance/Deduction Reference Table records is established to include in costing.
• Ensure that the Program Control option GLACC is set to reflect the method of General Ledger Accruals and Reversals to be used.
• Ensure that the Program Control option LVACC is set to reflect the leave liability to be accrued.

Reference Tables

These will be established by a Preceda consultant during your implementation, however during this training we will be using an example that will be explained as we go through.

Establish the General Ledger Reference tables in the Reference folder, including a record in the Disbursement File to facilitate the posting of transactions to your General Ledger system. The following tables may be established:

• Primary Posting Transactions covering the actual dollar values of the employees' pay components
• PAYG Tax
• Payroll Tax covering the payroll tax liability for your company (optional)
• Annual Leave on-costs (optional)
• Long Service Leave on-costs (optional)
• Worker's Compensation on-costs (optional)
• Six General on-costs (optional)

Rules for generating the posting transactions from payroll transactions must be defined in the General Ledger Interface Reference tables.

The on-cost categories are optional and arbitrary. You establish the rules and percentage for calculating on-costs in the General Ledger Interface Reference tables. The Update G/L Posting PTD File function in the General Ledger Interface automatically calculates the on costs and generates the relevant posting transactions.

Payroll Tax posting transactions are also optional. Provided you establish the necessary rules and percentage/s in the relevant General Ledger Interface Reference table, the Update G/L Posting PTD File function automatically calculates the payroll tax liability and generates the relevant posting transactions.

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