Close Payrun

This window is the final stage of the Payrun cycle. The main tasks performed during this process are:

1. Backing up the database (after Payrun backup), depending on the backup options set. This backup encompasses the entire Preceda database including all the Reference Tables, employee information, the time entry records and temporary work files.
   
2. Updating history files such as leave history, earnings history.
3. Updating GLI files.
4. Producing a number of reports.
5. Deleting the work files.
6. Generating the Self Service Pay slip.

*The backup performed as part of this procedure is completed as this is your only means of retrieving data in case of error.

Prerequisites

• All required payroll reports must be run.
• Setup Program Control option COSTH.
• Once this job has been completed, review the YTD Integrity Report to ensure that no employees are out of balance. This report can either be viewed via Preceda Console, or from the Ctrl+Q Shortcut search for YTD Integrity Report.

Rules and Guidelines

• This process must be completed before starting another Payrun.

• If you are working in a PEX-enabled database (i.e. Prevar *PP_EXCHANGE Position 1= Y), Close Payrun must only be run from within an Environment because this process generates an Outbound file to be sent to PEX. PEX requires separate files for every Payrun Group where every file follows a naming convention. Thus, this process looks at the Environment to find the Payrun Group, Period Number (from Payroll Calendar found on the record which has the required combination of Payrun Group and Pay Frequency 1 from Payrun Register screen), and GCC and LCC.
• Warning: Close Payrun is the end of Payroll Run.

• Annualised Salary Calculation Report Detail and Annualised Salary Calculation Report Summary are only generated if Preceda Variable *ANNSAL = Y.

• When the Preceda Variable *ANNSAL is set to Y, on Close Payrun, the Annualised Salary Reconciliation Calculation program automatically runs and generates Annualised Salary Reconciliation Calculation Detail and Summary Reports which will be made available in Console's Spoolfiles tab. This also updates the values stored in the Annualised Salary Reconciliation History files. The stored values are displayed at the top of the Annualised Salary Reconciliation History screen for each employee.

Field Information

Select Run Process.