Purge History

This screen, when processed, will permanently delete historical records based on History Retention settings.

This window is used as a house keeping facility to be run at any time of the year, other than year end.

Prerequisites

• Backup Parameters
• Field Numbers - used to indicate the length of time history is to be held.
• History Retention - used to indicate the length of time history is to be held.

Rules and Guidelines

• Do not run this option during a Payrun.
• Before running this option, ensure all users are logged out of Preceda.
• A backup is taken as part of this process.
• Once completed the following tasks will have been performed:
  • The entire file library is backed up.
  • Old employee history records have been removed, provided that the relevant retention periods were exceeded.
  • The history of terminated employees has been removed, provided that all their records have been removed.

• This option does not reset year to date figures.
• The records (i.e. Leave History and Earnings History) to be removed via this process is dependent on the settings from History Retention screen.

Field Information

• There are no parameters for this report.

 

Select Run Process.