You are here: Preceda Modules > Payroll > Self Service Transactions > Review Time Sheets

Review Time Sheets

This window gives managers the ability to review on line time sheets, claims and leave application requests entered by the employee through Self Service.

Prerequisites

Rules and Guidelines

Field Information

The Approve All button is selected to approve all displayed transactions for the selected employee including time sheets, leave applications and claims.

ClosedTimesheets/Leave Applications

This section of the window displays information about Time Sheets and Leave Applications.

ClosedStatus

This field displays the current status of the application.

Request Submitted The employee has submitted the transaction for approval by the Manager
More Information Required The Manager or Payroll Office has requested more information about the submitted transactions.
Information Provided The employee has provided more information as requested from the Manager or the Payroll Office to provide more information.
  • Approved and Cancelled transactions are not displayed in this window.

 

ClosedMore Info
Add Indicates that the employee did not add a comment with the request.
Edit Indicated that the employee added a comment with the request.

 

ClosedHours Code

The Hours Code and description of the Time sheet or leave application hours requested.

ClosedFrom and To Dates

Enter the first and last day of the requested transaction.

ClosedReturn to Work Date

Enter the date the employee is returning to work.

ClosedHours

Enter the number of hours for the transaction, including Public Holiday Hours.

ClosedPublic Holiday Hours

Enter the number of Public Holiday hours in the requested transaction.

ClosedDoctors Cert

Was a Doctor's Certificate supplied with the sick leave request?

ClosedOther Leave Reason

This field specifies if leave other than those available in the prompt box was chosen.

ClosedComment

This field displays the employee's comments.

ClosedAccount

This is the allocated account number for this transaction.

ClosedDepartment

This is the allocated department number for this transaction.

ClosedLabour Costing 1, 2 and 3

This is the allocated costing codes for this transaction.

ClosedClaims/Allowances
ClosedStatus

This field displays the current status of the transaction.

Request Submitted The employee has submitted the transaction for approval by the Manager
More Information Required The Manager or Payroll Office has requested more information about the submitted transactions.
Information Provided The employee has provided more information as requested from the Manager or the Payroll Office to provide more information.
  • Transactions with a status of Approved, More Information Required and Cancelled are not displayed in this window.

 

ClosedMore Info
Add Indicates that the employee did not add a comment with the request.
Edit Indicated that the employee added a comment with the request.
ClosedA/D Code

The Allowance/Deduction code and description of the requested claim as entered by the employee in the Claims window.

ClosedDate Claimed

This is the date the request was entered by the employee.

ClosedUnits

The number of units for the claim requested. This is multiplied by the value in the Rate field.

  • If the units field is blank or not displayed the default is 1.

 

ClosedRate

This is the rate for the requested transaction. This is multiplied by the value in the Units field.

ClosedAccount

This is the allocated account number for this transaction.

ClosedDepartment

This field displays the allocated department number for this transaction.

ClosedLabour Costing 1, 2 and 3

These are the allocated costing codes for this transaction.

ClosedDrill Down options

To drill down on Time Sheet transactions, select either the Add or Edit buttons or double click on any row.

ClosedEmployee Comments

This field displays the employee's comments.

ClosedManager Comment

Comments entered by a Manager and when saved, will appear in the employee's Self Service window relevant to the reviewed request.

ClosedStatus

This field displays the current status of the request and can be changed to reflect the action to be taken.

Approved
More Information Required
Declined

The changes must be saved, so that information is transferred to the employee's Self Service window for their further review or information.

 

 

 

 

 

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Version 15.3.01 Preceda Knowledge Base

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