Retro Pay (OLD)

The Retrospective Pay Report will calculate % changes for any back pays from earning history, and display a detailed or summary report. This is ideal for estimating the value of back pay for a group of employees.

Prerequisites

  • Ensure that Hours Type Code or Allowance/Deduction codes are setup for the payment of the Retro Pay.
  • Consider the following: 
    • How Retro Pay is taxed
    • If the code may commonly be used for other purposes in the Payrun
    • How the amount will be reported on the Payment Summary

 

Rules and Guidelines

  • This process does not alter employee's base pay rates or affect Salary Packages.
  • An employee could receive more than one retrospective pay in a Payrun if:
  1. Employees are selected for multiple Retro Rule IDs that are processed;
  2. There are Normal hours or overtime hours that are subject to superannuation being calculated;
  3. Portions of the retrospective pay are to be assigned to different payout Hours Types or Allowance Codes;
  4. Different Percentages to be paid apply to different Hours Types or Allowance Codes;
  5. Different Retrospective percentages apply to different pay period ranges;
  6. A portion of the retrospective pay relates to a previous financial year.

 

Retro Pay Steps

  1. Setup Back Pay Rules.
  2. Select the employees to be included in the calculation of Retrospective Pays - Employee Selection.
  3. Review the selected employees and rules applied - Review Employees.
  4. Calculate the retro pay based on the employees selected and the rules applied - Calculate Back Pay.
  5. Review the calculations - Review Back Pay.
  6. Process the Retro pay calculated figures and post the transaction to the next Payrun - Process to Payrun.
  • Steps 2 to 5 can be done as many times as required.
  • The whole process can be cancelled/postponed at any time up until it is processed to a Payrun.
  • To cancel the entire process, delete the Retro Pay ID from the Back Pay Rules window.