Pay Period Recalculation

This window recalculates Time records in the Time Editor after the retrospective dated changes have been made to the Pay Period and/or Daily Rules. The award interpreter is generated by this option to complete a recalculation of the hours to be paid. The recalculations is done for the whole current Pay Period.

Prerequisites

• Level Codes
• Clock Configuration
• Time User Codes 1 to 7
• Pay Period Rules
• Roster Codes
• Group Codes

Rules and Guidelines

• The time records are re-calculates as new punch activity comes from the clock. Whenever an out punch is received all the time records for that employee in the current Pay Period are re-calculated.
• This option has the same effect of accessing and re-calculating each time record individually.
• To see any immediate changes this process is run after:-
  • making changes in the fixed and Daily Rules Profiles
  • making changes in the Roster files
  • restoring current time date for re-processing
  • other changes that would affect time calculations.

• On completion, the altered records will be included in the Pre Post Time Report.
• The Pay Period Recalculation process can run in either Interactive or Batch mode; however, if the 'Recalculate Prior Period' tickbox is selected, this process will only be run in Batch mode and will not be available in Interactive mode at all.
• Only one (1) Pay Period Recalculation process can be run at any given time by either the same user or by multiple users.

• When the process runs, the results displayed will be governed by the Users Security Profile even though the Selection Criteria allows for greater option.

• If the process determines that there are no retro changes, then a blank report/ spoolfile is produced displaying the Retro Transaction ID Number. The system will then delete the Header record.

• NOTE: The Retro tick-box Recalculate Prior Period is ONLY available on Retrospective Pay Period Recalculation (Activity ID: T000194).

  If you need to use this feature, you will have to enable it via ticking the Use Access for T000194 on the Preceda Access screen. This will then allow you to create Time Retro Transactions in bulk. If the Recalculate Prior Period tick-box is selected, this process will only be run in Batch mode, and will not be available in Interactive mode at all.

  Recalculate Prior Period

  When this option is left unticked, the functionality will recalculate the current period. When ticked, this process recalculates any pay periods that either completely or partially fall within those dates (i.e. periods that have been paid since the database was upgraded, or v15.0.01 or higher).

  The following will also be enabled and will become mandatory fields when this option is ticked:

  From and To Date and Time

  Once these details have been entered, Preceda will recalculate the prior periods that fall between the dates and any data stored from prior periods will be used during the recalculation process. Note that only whole Pay Periods will be re-calculated.

  Report/Post

  This select list displays the following options:

  Options	Description
  Report Only	When selected, the data will serve as an output to a report for review.
  Post to Time Editor	When selected, Preceda will post changes to the current pay period and will generate a report.

   

  Report Sort Option

  This displays the same sort options on the Pre Post Time Report screen.

  Options	Description
  A	Numeric by ID Number
  B	Numeric by Lab Cost 1
  C	Numeric by Account
  D	Numeric by Lab Cost 2
  E	Numeric by Group Code
  F	Numeric by Badge Number
  G	Numeric by Department
  H	Numeric by Salary Cod
  L	Alphabetical by Name
  M	Alphabetical by Lab Cost 1
  N	Alphabetical by Account
  O	Alphabetical by Lab Cost 2
  P	Alphabetical by Group Code
  Q	Alphabetical by Badge Number
  R	Alphabetical by Department
  S	Alphabetical by Salary Cod
  T	Alphabetical by Level 6
  U	Alphabetical by Shift

   

  Calculate Imported Punches Only

  This tickbox will only be enabled if the 'Recalculate Prior Period' tickbox has been selected. Otherwise, it will be read-only.

  • When ticked, and no other selections have been made, the Pay Period Recalculation process will determine which employees to recalculate and for which periods it needs to run based on the punches that have been stored as part of the PCTM process.
  • When ticked and other selections have been made, the Pay Period Recalculation process will determine which employees to recalculate and for which periods it needs to run based on the punches that have been stored as part of the PCTM process and the other selections made.

   

Field Information

Selection Range

These fields can be used to select ranges of values for employees to be included in the report.

• Each field has a From and To column.
• A range of values can be entered or, if left blank all the values are included.
• If only the From value is entered, the system will assume that it is the only value to be included in the selection.

 

Leave selection field blank to include all

These fields provide further options to select various criteria for inclusion.

• Fields can be left blank.
• Each entry is regarded as a separate selection and not a range of values.
• Employees who meet all the selection criteria will be the only ones included in the report.

 

Select Run Process.

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How to Navigate Preceda		Version 15.3.01 Preceda Knowledge Base 2018 Ascender HCM. All rights reserved. For feedback and comments, please contact your Systems Administrator or Account Manager.
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